Community Project Support
TPRF administrative support for Community Projects.
Introduction
The board is here to help our Perl and Raku communities. Fund management is a complex task that requires a significant amount of knowledge and overhead. There are projects throughout the Perl and Raku communities that collect funds and need convenient access to use them. We are here to help!
We see this as an excellent way to help out smaller projects and sub-communities within the greater Perl and Raku ecosystems that have the need to manage funds but lack the human resources or infrastructure to do so on their own.
Terminology
What the Foundation will provide
The primary benefit will be a fund designated for use only with the project. Donors to this fund will benefit from the Foundation’s 501(c)(3) status. This potentially provides, among other things, tax benefits to companies donating money to participating funds.
Your project will be listed as supported by the Foundation on our website.
A donation link will be provided on our website for your fund.
How the fund works
Funds are contributed to the Foundation with the intended project specified as part of the donation. These funds are then available for use in the project.
Only officers may direct fund usage. All officers should concur on expenses. Directing funds will be done in the form of email communication involving the treasurer and all officers. A lack of response by an officer is presumed to be agreement after 3 days.
There may be uses of the fund that are disallowed by our legal status. For example, no money can be sent or received from countries or people on the US OFAC list. The Foundation may have rules or resolutions preventing payment as well (for example, if a sanction was issued against someone found to violate the Foundation’s bylaws or code of conduct). Such issues would be discussed with the fund managers when they occur.
Donors may not direct the usage of donated funds. Once money is made available to the fund, it can be used by the officers as they see fit.
How can officers be changed
Occasionally the leadership of a project may change and the officers of the fund may need to change accordingly.
To make this change, a majority of the current leaders must communicate to the Board a request for change in writing. The Board shall consider the request and will attempt to consult with all leaders to confirm their wishes. Should a leader be non-responsive after a reasonable amount of time (at least a couple of weeks), it will be assumed they agree with the proposed change.
Project Sunset
Termination of the fund may happen for the following reasons.
When the fund is closed, all money will then be transferred to the general board fund for use by the Board at their discretion.
How to Request Creation of a Fund
Interested communities/projects would apply to the Foundation through the following Google form. As part of the application, the participating project shall provide proof of having a suitable Code of Conduct and commit to also following any Code of Conduct the Foundation adopts, as well as the judgments issued by the Foundation.
Requirements
For the Foundation to support a project, we require the project to present a petition to the board specifying the following details.
What happens after you are approved
A fund or sub-fund will be established in the name of the project by the Foundation.
Funds are transferred by the participating project to the Foundation. One or more representatives will be appointed by the project and recognized by the Foundation as authorized to direct spending from this fund. The process by which funds are authorized by the project are to be determined by each project independently.
Introduction
The board is here to help our Perl and Raku communities. Fund management is a complex task that requires a significant amount of knowledge and overhead. There are projects throughout the Perl and Raku communities that collect funds and need convenient access to use them. We are here to help!
We see this as an excellent way to help out smaller projects and sub-communities within the greater Perl and Raku ecosystems that have the need to manage funds but lack the human resources or infrastructure to do so on their own.
Terminology
- “Foundation” or “The Foundation” refers to Yet Another Society (YAS), also doing business as The Perl Foundation (TPF), The Raku Foundation (TRF) and The Perl and Raku Foundation (TPRF).
- “Board” refers to the duly appointed Board of Directors of Yet Another Society.
What the Foundation will provide
The primary benefit will be a fund designated for use only with the project. Donors to this fund will benefit from the Foundation’s 501(c)(3) status. This potentially provides, among other things, tax benefits to companies donating money to participating funds.
Your project will be listed as supported by the Foundation on our website.
A donation link will be provided on our website for your fund.
How the fund works
Funds are contributed to the Foundation with the intended project specified as part of the donation. These funds are then available for use in the project.
Only officers may direct fund usage. All officers should concur on expenses. Directing funds will be done in the form of email communication involving the treasurer and all officers. A lack of response by an officer is presumed to be agreement after 3 days.
There may be uses of the fund that are disallowed by our legal status. For example, no money can be sent or received from countries or people on the US OFAC list. The Foundation may have rules or resolutions preventing payment as well (for example, if a sanction was issued against someone found to violate the Foundation’s bylaws or code of conduct). Such issues would be discussed with the fund managers when they occur.
Donors may not direct the usage of donated funds. Once money is made available to the fund, it can be used by the officers as they see fit.
How can officers be changed
Occasionally the leadership of a project may change and the officers of the fund may need to change accordingly.
To make this change, a majority of the current leaders must communicate to the Board a request for change in writing. The Board shall consider the request and will attempt to consult with all leaders to confirm their wishes. Should a leader be non-responsive after a reasonable amount of time (at least a couple of weeks), it will be assumed they agree with the proposed change.
Project Sunset
Termination of the fund may happen for the following reasons.
- The project fails to keep and maintains an approved Code of Conduct. This will be determined by board.
- No financial activity for a 2 year period.
- Active officers vote to disband the fund.
When the fund is closed, all money will then be transferred to the general board fund for use by the Board at their discretion.
How to Request Creation of a Fund
Interested communities/projects would apply to the Foundation through the following Google form. As part of the application, the participating project shall provide proof of having a suitable Code of Conduct and commit to also following any Code of Conduct the Foundation adopts, as well as the judgments issued by the Foundation.
Requirements
For the Foundation to support a project, we require the project to present a petition to the board specifying the following details.
- How will your group be identified?
- 2 (3 is preferred) or more principal officers for the group. (Who can direct funds?)
- A charter for the group which includes:
- Intended use cases for the fund (grants? hardware? services? workshops?)
- Criteria and guidance for applications, along with likely acceptance criteria
- Directions on how to contact the officers and apply for funds
- How much funds do you have now?
- How much funds do you expect to receive yearly?
- The project must specify or adopt a Code of Conduct (“COC”) acceptable to the TPRF board. Criteria for acceptance of this Code will include (but are not limited to):
- The code of conduct includes protection for the members ( both established and future members) of your group.
- Scope of enforcement (what forums/spaces are covered by this code?)
- We will consider any possible history of enforcement (or lack thereof).
- This COC must not be any less permissive than the Foundation’s COC, and in the event the Foundation’s COC becomes less permissive, the project’s COC must be updated as well.
What happens after you are approved
A fund or sub-fund will be established in the name of the project by the Foundation.
Funds are transferred by the participating project to the Foundation. One or more representatives will be appointed by the project and recognized by the Foundation as authorized to direct spending from this fund. The process by which funds are authorized by the project are to be determined by each project independently.
- Your project will be listed as supported by the Foundation on our website.
- A donation link will be provided on our website for your fund.